How to Obtain the Best Consulting Support for Your Radio System Upgrade or Replacement
U.S. cities and counties strive to improve mission critical communications, but selecting a land mobile radio system or a new Long-Term Evolution (LTE) system that is cost-competitive and meets current and future operational requirements can be a formidable task. This daunting effort is born out of technology evolution—modern digital radio systems are more advanced and complex, which enhances communications functionality, but also complicates design and implementation. For this reason, public agencies frequently hire consultants via the Request for Proposal (RFP) process to navigate the complexities of new system technologies, vendor competition, and long-term, multi-faceted project management.
When it comes to public safety communications systems, it may seem easier to use a sole-source system procurement to obtain a new radio system versus conducting an RFP process to select a qualified consultant. However, obtaining experienced professional project support helps avoid common missteps and can save millions of dollars, as illustrated in Rockwall County, Texas recently.
RFPs are a standard process for hiring consultants; however, approaches to developing consulting RFPs vary greatly with mixed results. RFPs can be tedious to write, but the truth is that a project actually begins with the first written word of the RFP. If an RFP contains tailored, precise project information, then it establishes a project pathway that can lead you to professional consulting support that can help deliver a leading edge, cost-effective system.